Select a Microsoft Outlook profile or PST archive, choose the folders and filters required for the task, preview the matches, and save email addresses, messages or attachments to your local drives.
Use Outlook profiles or PST files, narrow the mailbox with practical filters, and save the result in the format required.
01
Outlook and PST sources
Work with configured Outlook profiles or PST files available to your Windows account.
02
Folder selection
Include only the mailbox folders relevant to the job.
03
Email address fields
Collect available sender, recipient, CC and BCC addresses with useful message context.
04
Message filters
Filter by date, sender, recipient, subject, body text, attachment state or bounce state.
05
Messages and attachments
Save complete messages or matching attachments without opening each email individually.
06
Output formats
Save lists as XLSX, CSV or TXT, and messages as EML, MSG, HTML or RTF.
Product facts
What to know before you download or buy.
The full-featured trial is the most reliable way to confirm that the utility meets your requirements before you buy a license key.
01
Windows compatibility
Install the utility on a Windows computer that can access the required Outlook profile or PST file.
02
Trial before purchase
Load sources, apply filters and preview representative results before buying. A license key is required to save the full output.
03
License choices
Choose a one-year, three-year or lifetime license with a one-time payment.
04
PST file readiness
Damaged, password-protected, locked or inaccessible PST files may need attention before extraction.
Practical noteKeep an untouched copy of an important PST archive until you have reviewed the extracted result.
Choose the right workflow
Built-in mailbox export or selective extraction?
Outlook can create a PST copy for backup or transfer. Selective extraction is useful when the task needs a smaller, filtered set of records, messages or attachments.
Compare
Outlook mailbox export
MonocomSoft Outlook extractor
Primary goal
Create a mailbox copy for backup or transfer.
Extract selected Outlook or PST data for a defined task.
Scope
Mailbox or folder export into a PST data file.
Chosen folders plus date, sender, subject, text, or attachment filters.
Typical output
A PST mailbox archive.
A reviewed list, individual message files, or an attachment folder.
Best fit
Mailbox backup, account transfer, or later re-import.
Address lists, reporting, audit preparation, message export, and attachment recovery.
Help for PST addresses, attachments and licensing.
Questions before you start
Trial, PST access and result questions.
What can I verify with the free trial?+
Use the trial with representative source data to check profile or PST access, folder loading, filters and the result preview before purchasing a license. A license is required to save the full output.
Why can the result contain fewer addresses than messages?+
Several messages may use the same address, some messages may not expose a usable address, and filters or duplicate cleanup can reduce the final count.
Will every PST file open?+
The PST must be accessible to the current Windows account. A file that is damaged, password protected, already locked by another process or stored on unavailable media may need to be repaired, unlocked or copied locally first.
Can it connect directly to Gmail or another live mailbox?+
No. This utility is for Outlook profiles and PST files. Use IMAP Extractor Pro when the source is a supported live Gmail, Yahoo, Outlook.com or IMAP mailbox.
Try it with your own data
Know whether it works before you buy.
Use the full-featured trial with a representative Outlook profile or PST file, then choose a license only if the result fits your work.
