Word Counter Pro / Translation workflow
Build clearer translation estimates from a verified source-word count.
Measure supported client files locally, review totals document by document, and prepare a transparent report before applying rates or confirming scope.
01Source-word reports02Local client files03Estimate-ready totals
Word Counter Pro Focused guide
Translation estimate
From source to reviewed output
Review before export Windows workflow
Count before quoting
Measure the approved source set before committing to price or schedule.
Explain every total
Keep filenames and individual counts available for review.
Protect client files
Process supported documents locally on the translator’s computer.
Before the estimate
Turn a client file set into a defined translation scope
A source-word count helps translators and clients discuss the same measurable workload, but only when included files, exclusions, and special formats are clear.
Confirm the source version
Count the final submitted files rather than an outdated draft or preview.
Separate reference material
Exclude glossaries, previous translations, and non-billable instructions where agreed.
Identify special files
Flag scans, spreadsheets, or structured documents that may need separate preparation.
Agree on count basis
State whether the estimate uses source words and how exceptions will be handled.
Local document review
Measure mixed client documents without sending them to a web counter
Local processing is valuable when client files contain confidential, contractual, financial, or unpublished material.
Add the approved set
Select the supported documents covered by the translation request.
Keep files on the device
Run the count through the local Windows utility.
Review file totals
Check unusually low or high results against the corresponding document.
Protect the output
Store word-count reports with the same care as the client source files.
Four practical steps
Move from submitted files to an estimate-ready report
The report supports the commercial decision while keeping rate, currency, taxes, and final invoice terms separate.
1. Validate the files
Confirm readable text, remove duplicates, and identify non-countable sources.
2. Calculate source words
Run the count across the agreed local document set.
3. Review and document
Record individual totals, exclusions, and assumptions.
4. Apply commercial terms
Use the report to prepare an estimate or support an invoice in the appropriate system.
Professional handoff
Give clients a count they can understand and approve
Transparent scope reduces disputes when files change, extra documents arrive, or the final workload differs from the initial request.
List included files
Attach or reference the exact filenames behind the estimate.
Show the counting date
Make clear which submitted version was measured.
State exclusions
Document image-only pages, references, or unsupported content separately.
Recount changed scope
Create a revised report when the client adds or replaces source files.
Common questions
Answers before you run the workflow
Can translators count several client files at once?
Yes. Add the agreed supported file set and review both individual and combined totals.
Can the report be used for an estimate?
Yes. The measured source-word total and file list can support an estimate after the translator applies rates and commercial terms.
Does it generate a complete client invoice?
It produces reporting for estimate and invoice support. MonocomSoft Word Count Studio provides the fuller quote and invoice workflow.
What should I do with scanned PDFs?
Run OCR first, then inspect the readable text and count result before including it in the estimate.
Are confidential client files uploaded?
No. Supported documents are counted locally on the Windows computer.
Try the complete workflow
Use representative source data before choosing a license.
The free trial lets you inspect the workflow and preview extraction results on Windows.